Know Your Capabilities – 12 Days of Christmas (Posts)

As a production director, it is my job to make sure the dreams of the creative team come true. If they want a car on stage, I make sure we can do it. When they ask for snow, my team makes it snow. That’s what we do. However, it is crucial that we – the production staff – are part of those first creative meetings to help steer the conversation into the realms of reality. (See Yesterday’s post about Planning Teams.) I am all for “blue sky” dreaming, but at some point you have to land the plane.
Christmas services are a time to pull out all the stops. But you have to know what your realistic capabilities are. Here are three things I do in preparation leading up to each Christmas season.

Communicate:
A few years ago, I was part of a production where the music minister had scheduled the band, singers, drama, and a choir before knowing what the system capabilities were for that year*. By the time I found out, rentals were hard to come by and a stressful production ensued. Simple communication with all members of the team can help avoid problems.

The following year, I was prepared.
I worked ahead of time (before songs were picked and a band was selected) to secure extra equipment.

Know What You Have:
Every year I make an “inventory” spreadsheet containing the following information:
– # of available wireless microphones along with their frequencies
–  # of wired vocal mics
– # of instruments mics and what instruments each mic can accommodate
While these categories are important and it’s essential to know what equipment you’re working with, that last one is crucial; it allows the worship leader to know how many special instruments he can schedule.

Rent Early:
Christmas is that wonderful time of year when us production guys get to max out every piece of equipment the church owns. We use all the lights, all the audio channels, and A LOT OF ELECTRICTY; but lets face it, pushing the limits of our equipment can cause major problems. I have found that working with a local production rental company early enough in the year can greatly reduce stress not only on your system and your team, but also on your wallet.Clark Grisswald Even if in July the only specifics we have are that we are in fact having Christmas services, I still give the rental place a call. There are always going to be certain givens: I’m going to be lighting up at least 100 trees with lights, we will need more audio channels, and some unknown “special opener” will require additional lighting.

If you call and rent these “given” pieces of equipment WAY in advance, you can usually get a great price. Plus, you know you aren’t going to run into the issue of not being able to get what you need because everyone else has gotten first dibs.

Moral of this post: PLAN EARLY.

What do you usually rent for Christmas Productions? Join in the conversation below.

Leave a Reply

Your email address will not be published. Required fields are marked *