One of my favorite movies is Dr. Strangelove. I have loved it since I was a kid (I am an old soul). One of my favorite lines is when the president yells at two men fighting saying, “gentlemen, you can’t fight in here, this is the war room.” I probably say that line at least twice during every creative meeting. I read somewhere when President Reagan was inaugurated for the first time, he asked his advisors if he could see the “War Room” and they told him that there wasn’t a real one, like in the movie. I have always longed for a room filled with monitors and dry erase boards where creativity could just flow, a blue-sky room per say. However I think “War Room” is much manlier. While preparing for Christmas, I it is important to find a space where you can “take over” for a month or so: put up a giant calendar, use a whiteboard if there is one, or my go to choice – Sticky Post-it Flip Chart pages.
What goes in the War Room:
3D Drawings: I highly recommend someone on your team taking the time to learn a 3D modeling software like Sketchup. It’s free and can really help you visualize what you’re trying to create on stage.
These mock-ups are from when we had Tim Hawkins perform at Northview. One of the guys on our team is great at drafting these for us, and since he’s way smarter about it than I, please feel free to reach out to him with questions @tmcarpen.
We print these stage designs out and attach them to the war room wall for review.
Calendar: I talked about this in my post on Limiting Activities, but want to revisit it here. I am all for saving trees and going digital. But it is hard to argue with a giant wall calendar. No one can blame a phone upgrade or spilling coffee on his or her laptop for not logging into the shared digital calendar. I love the wall calendar because it stares you down every time you walk by it. I suggest color-coding or using symbols to differentiate tasks or people. But put everything that is relevant to the Christmas season on it.
Ongoing Service Flow: Keep an updated service order on the wall. Highlight missing areas or where there are still unanswered questions. Like the calendar, it will stare at you until you answer it.
Finally, if you want to get really focused, I like to print out daily tasks that must be accomplished before leaving, and tape it to the door. With Christmas, there is a lot of task juggling and it’s easy for something to get dropped. Trying to find ways to avoid that is crucial. Especially when you’re as ADD as me.